Tuesday, October 20, 2009

Co-Authoring in Office 2010

Here is an update on CO-Authoring in Office 2010

Highlights from each product

OneNote

  • When changes have been made by one author, another author is able to view it within seconds afterwards.
  • It's highlighted in green and the page title is bold, just like Outlook bolds an unread email.
  • Even when multiple authors make changes to the same area such as adding a new row, merging takes care of integrating the changes appropriately.
  • You can search for changes based on a particular author.
  • Page versioning is supported and by turning it on, right-side tabs will display allowing you to step through the history allowing you to right-click and restore to a previous version.
  • Much easier to create a new notebook in a SharePoint site by utilizing previously accessed sites.
  • Simultaneous editing occurs the same between editing in OneNote and editing in the SharePoint site web application.

Word

  • Rich view of the document in the SharePoint web application without opening in the Word client, as well as the ability to edit.
  • When changes occur from another author, a bubble notification pops up alerting you of that and an icon in the status bar at the bottom appears allowing you to click on it and see the user and their profile details.
  • The paragraph being edited will show-up within the paragraph being edited with the user's name to the left. If you try to modify the same text, Word won't allow you to until the other user moves on.
  • Also along the bottom status, "Updates Available" will appear letting you know there are changes that have been made. By saving, the changes come through and are highlights so you know exactly what the changes are.
  • In the document Navigation (know as Document Map in 2007), the section that is being modified by another author will pop-up with their name.
  • Automatically populates with recent SharePoint sites to allow much more efficient saving of the document.


PowerPoint

  • Same as Word above, with the exception of editing which requires the client.
  • When modifications are made to the same item in a slide, users receive a notification alerting them of the conflict and allows them to review the changes. They can then decide to accept or reject.
  • Publish the slides to a presentation with a link so that people can view directly from the slideshow and not the edit mode.

Excel

  • Same as Word, including the ability to open and edit within the SharePoint web application, including tabbed spreadsheets.
  • A row of data entered by one user, other columns can be updated by another user.

From the Microsoft Office SharePoint Blog

http://sharepoint.microsoft.com/blogs/GetThePoint/Lists/Posts/Post.aspx?ID=273

No comments:

Post a Comment